Reverification is triggered by the document with the earlier end date. This page was not helpful because the content: Questions and Answers Related to COVID-19, Completing Section 1, Employee Information and Attestation, Completing Section 2, Employer Review and Attestation, Completing Section 3, Reverification and Rehires. Document Number For Drivers License I9For candidates submitted in BRC Can an F-1 student engaged in OPT, STEM, or off-campus employment other than curricular practical training present Form I-94 and Form I-20 as List C document during reverification? For more information, please visit our webpage on Driver License Services, Extensions, Waivers, and Covid-19 Information. Leave Section 3 blank. Do not shred previously retained copies of documents. Instruct the new hire to present the SS card when he/she receives it. Driver's License issued by a Canadian Government Authority Province or Territory from which the driver's license was issued (Ex: Ontario, Alberta, etc.) An employee must fill in their: Employers must ensure that employees sign their name and date the form. If that person no longer works for your company, its easiest to fill out a new I-9 (unless only a small change is required). If the same employee begins work on Monday but does not provide the receipt to complete Section 2 until Thursday, the employer should still count Tuesday as Day 1 and count 90 days to determine the validity period of the receipt. A receipt for a new Social Security card is an acceptable document, but the new card must be shown within 90 days, Fill in document title and number, issuing authority and expiration date in List A or Lists B and C, Certify examination of document(s) with signature, name of company rep and company information, Failure to complete List A or Lists B and C, Failure of company representative to sign Section 2, Failure to complete and sign form by 3 days after first day of employment, Over-documentation (e.g., completing List C despite a satisfactory List A). Stanford University, Stanford, California 94305. https://fingate.stanford.edu/paying-people/resource/examples-completed-form-i-9, iProcurement - SmartMart Catalog Suppliers, List B: Driver's License + List C: Social Security Card, List B: Driver's License + List C: Birth Certificate, Passport from FSM or RMI, with Form I-94 (List A), List A: Foreign Passport + Form I-94 and an I-20, List A: Foreign Passport + Form I-94 and a DS-2019, List A: Foreign Passport + Form I-94 with TN/E/O/H-1B Status, List A: Employment Authorization Card (EAD Card). Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List B document or receipt. Issuing Authorities vary, even among the same types of documents. A refugee's Department of State-issued Transportation Boarding Letter is an acceptable List B #2 identity document if it contains a photograph or identifying information (name, date of birth, gender, height, eye color and address) and appears to be genuine and to relate to the person presenting it. XII. List of Sample Documents | Office of Human Resources Since NAU is an E-Verify employer, you have made photocopies of the photo matching documents from List A only and you will return original document(s) to the employee. Only if no other method is available should you fax the card to us. Who is the issuing authority of a DRIVER'S LICENSE? If you enter document information in the List B column, you must also enter document information in the List C column as well. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. Please complete, sign stamp/seal The NAU NOTARY PUBLIC FORM (last page of this packet) with your unexpired notary stamp and return it to the NAU employee so that they may send it to us with the Form I-9 and the photocopies of the employment documentation as well. However, an employee must enter his or her Social Security number if the employer participates in E-Verify. Citizenship and Immigration Services website. The Warning message #1 will appear letting you know that the form will be check to ensure that each field in Section 2 is filled out (see image below). Driver's licenses in the United States - Wikipedia Notice that the form auto-populated the List A column with N/A only and not List C column fields. Do not complete. Employers must accept original I-9 documents that reasonably appear to be genuine and relate to the individual presenting the document. Why Should I Hire an E Verify Employer Agent? The employee is physically present at your place of business. On-campus employment is authorized until the completion of the student's course of study. Last Updated: December 20, 2022 | Read Time: 20 min. You must enter exactly eight alphanumeric characters (letters and numbers). Part B: Fill in the new hire date. Section 2 List. LIST B & C: o For a driver's license, the issuing authority is the state where the driver's license was Pro tip: write the company name and ID on the top of every document, in case they get separated. An employer should attach an explanation of the changes made to an existing Form I-9 or the reason a new Form I-9 was completed, and sign and date the explanation. Hire skilled nurses and manage PBJ reporting. The second Document # Line in Section 2 under List A is used only for additional information relating to international employees. Since its creation in 1986, new I-9 forms tend to be issued every several years. tony dokoupil ex wife the bachelorette. In FY 2019, ICE delivered 6500 Notice of Inspections and reached $14.3 million in fines, penalties and forfeitures. In California and Oregon, employers are required to post notices for employees if there is an inspection. What is your policy for working with outside contractors? A: No, as long as the employee presents an unexpired driver's license and an unrestricted Social The employee has dated and signed the hard copy of Form I-9 Section 1 in your presence. What is issuance authority? Explained by FAQ Blog Reduce tedious admin and maximize the power of your benefits program. For a receipt, enter the expiration date of the receipt validity period (expiration date of the receipt). Employment authorization card document number for i9 Verifying remote employeeshas long been a struggle for employers and its only going to continue as more businesses switch to aremote-first workforce. Receipt(s) for lost, stolen or damaged document(s) are acceptable. If the document(s) do not reasonably appear on their face to be genuine or to relate to the person presenting them, you must not accept them. Attach a note explaining why the changes were made. Who is in charge of your Form I-9 Retention Policy? Employment Authorization Document (Current Form I-766) In January 1997 INS began issuing a new Employment Authorization Document. Document Title Enter the title of the List C document or receipt in this field. Gunzenhausen - Wikipedia It can usually be found in the top row of the computer-generated data at the bottom or on the back of the card. In the case of a student, the Form I-94 and I-20 establish employment authorization. DHS provides refugees electronic or paper Forms I-94, Arrival-Departure Record, as evidence of their status and employment authorization. When prompted to select which List B and C documents the employee presented, select "Driver's license or ID card issued by a U.S. state or outlying possession" when an employee has presented a U.S . Is an F-1 student's Form I-20 information required for Form I-9 when he/she is participating in on-campus employment? If you are using the computer, select the issuing authority form the drop-down menu. U.S. Passport or U.S. Passport Card . How to Complete an I9 Form (with Pictures) - wikiHow Who is Issued This Document? | USCIS The U.S. Customs and Immigration Service (USCIS) lists documents that are acceptable as verification for identity and work authorization. The students expired OPT EAD, together with an endorsed Form I-20, are considered an acceptable List A documents for a student who is participating in OPT and whose F-1 status and employment authorization have been automatically extended as a result of a timely filed H-1B change of status petition (cap-gap). Site designed by Financial Management Services (FMS) in partnership with ImageX Media. The document name and issuing state determine what information is collected by E-Verify so it's important you enter the correct information. Date of Hire:In the Certification paragraph just above your signature, you must enter the date that the employee begins work for pay. The F-1 nonimmigrant admission notation on Form I-94/I-94A usually states "D/S" which means duration of status. Beginning May 7, 2025, a Real ID-compliant driver's license, permit, or identification card will be required to board commercial airplanes or enter certain federal facilities. The International Driving Permit, accepted in over 150 countries outside the United States, is a legal identification document that translates United States driver license information into 10 foreign languages. VALID FOR WORK ONLY WITH DHS AUTHORIZATION, About Data Governance Center, powered by Collibra. Identification Card State from which the Identification Card was issued (Ex: State of Florida, State of Massachusetts, State of Hawaii, etc.) Oops! Verifyi9 See how were taking the right STEP toward inclusion and belonging. 231, 302-323 (2005)], which in part sets . What documents can a refugee present to complete Form I-9, Employment Eligibility Verification? Gather and convert employee feedback into real insights. Does Calif DMV have the authority to suspend driver's licenses? Form I-9, Employment Eligibility Verification, is the key element of E-Verify's web-based employment eligibility verification. Let an experienced and knowledgeable professional manage your E-Verify participation. similarly all state has a Office from where ur passport gets printed after a clear Rep. School ID card with a photograph 6. This way, you wont need to worry about an ICE Notice of Inspection. Who is an issuing authority? Get familiar with the following lists of acceptable documents: Frequent mistakes found in I-9 form Section 2 include: Section 3 is also the responsibility of the employer and relates to re-verification of expired documents. Usually, this section will be left blank. The number consists of three letters followed by 10 numbers. If you use E-Verify, you should also attach the Work Authorization document. Any inconsistency could imply discrimination. My company currently keeps copies of documentation presented by my employees for Form I-9. Hire and retain staff with earned wage access. If you are using the computer, select the issuing authority form the drop-down menu. Yes. What is my responsibility concerning the authenticity of document(s) presented to me? Employees may also use or ask for a preparer/translator to assist them in completing the form. The document is not acceptable if it has already expired. Foreign Passports Incorrectly Described:You may accept a foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa. Issuing Authority Enter the issuing authority of the List B document or receipt. In addition to basic identification info, note the following special circumstances: Section 2, Describing the Identification Documents:You must record in Section 2 a complete description of the identification documents presented by the new hire. Incorrect I-9 Form:Form I-9 is available in English and Spanish. For guidelines on which documents on Form I-9, Employment Eligibility Verification, are issued to which categories of individuals, see the chart below.